Privacy Policy for INCEpTION@UKP Service Provider

This privacy policy states what happens with the user details that are retrieved from your Home Organisation upon using our services with the account you have with your Home Organisation.
Name of the service


Data Controller and contact person

TU Darmstadt, Ubiquitous Knowledge Processing (UKP) Lab
Jan-Christoph Klie

Personal data processed

The following personal information is fetched from the Identity Provider server of your home organisation each time you log in to the service, if your home organization provides it:

  • unique ID to identify the user (required)

Log files are created at various levels which include:

  • timestamps
  • user ID
  • actions performed
Purpose of the processing of personal data

Personal data and log files are used by the services for:

  • user authorization
  • working out technical problems and investigating abuse of the services
  • saving and fetching your projects and annotations
  • allowing users to identify each other for collaborative projects
Third parties to whom personal data is disclosed

Your UserID is visible to other users of this INCEpTION instance, so that users can identify each other for collaboration on projects. Your UserID is also used to associate you with your projects and your contributions to those projects, which is necessary for INCEpTION functionality. Your email address may be used by local administrative staff to contact you in case of planned server downtime or other system notifications that affect INCEpTION users. Your personal data is used for these purposes only, and is not disclosed to any other third parties.

How to access, rectify and delete the personal data

Use the technical contact above for any requests. To rectify the data released by your Home Organisation (Identity Provider), contact your Home Organisation's IT helpdesk.

Data retention
  • Personal data and information are not stored for longer than three months in log files.
  • A user's account is associated with projects that they own or contribute to, until such projects are deleted.
Data Protection Code of Conduct

Your personal data will be protected according to the Code of Conduct for Service Providers, a common standard for the research and higher education sector to protect your privacy.